Documents, powers of attorney and formalities

Document, power of attorney and institutional representation services

We receive and coordinate requests for documents, appointments, submissions, collections and mandate-based representation within the limits accepted by the competent institution.

The service is useful for busy people, property owners, seniors, companies or Romanians abroad who need a document request to be organized, tracked and handed over clearly.

We do not perform the duties of a notary, lawyer, certified translator or public institution. Where required, we coordinate logistics and communication with authorized professionals.

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Documents, powers of attorney, mandates and organized institutional representation in Bucharest and Ilfov

24/7 request intake

You can send the request by phone, WhatsApp or form. We clarify the document type, intended use, institution involved, desired deadline, available documents and whether the procedure allows representation through a power of attorney, mandate, authorization or company delegation.

Standard five-step process

1You send the request

Tell us which document must be submitted, collected, prepared or tracked, where it will be used and what deadline or constraint applies.

2We review the procedure

We clarify whether the institution, notary, operator or entity accepts representation and what documents are required.

3We confirm the mandate

We confirm whether a delegation is sufficient, whether a special power of attorney is required or whether the holder must participate personally.

4We organize the formality

We schedule, submit, collect, send or track the documents, depending on approvals, access and procedural requirements.

5We hand over the documents

We provide confirmations, collected documents or next steps while keeping traceability and confidentiality for the information handled.

Types of documents and formalities

The request is confirmed only after the applicable procedure and required documents have been checked.

Document submission and collection

Documents submitted to or collected from institutions, notaries, postal offices, couriers, registries, private operators or other entities that accept representation.

Certificates, extracts and duplicates

Requests for certificates, extracts, copies, confirmations or duplicates when the procedure allows submission or collection through an authorized person.

Correspondence and documents

Sending, receiving, status checks, local handover and tracking for important documents or correspondence.

Appointments and coordination

Appointments with notaries, institutions or private operators, document checklists and coordination of the people involved.

Company documents

Logistics support for company delegations, administrative documents, company papers, files and requests where company representation is accepted.

Preparation for international use

Coordination for documents intended for use in Romania or abroad, including translations, legalization, apostille or superlegalization where applicable.

Representation at institutions and private operators

Public institutions

Submission, collection or file tracking at institutions where the procedure allows an authorized representative to act for the holder.

Notaries and authorized offices

Appointments, document handover, collection of copies, coordination of notarial formalities and clarification of steps that must be performed only by a notary.

Registries and records

Requests for extracts, copies or confirmations from registries, archives or records that accept representation through a valid document.

Couriers and postal offices

Collection, handover, shipping and tracking of documents, depending on operator conditions and required identification data.

Banks or private operators

Only when the operator expressly accepts the authorization and the procedure does not require personal presence.

Coordination between parties

Communication between the holder, notary, translator, institution, courier and beneficiary so the documents move correctly.

Powers of attorney, mandates and authorizations

Representation depends on the institution, purpose, document type and accepted procedure. Sometimes a delegation is enough, while other procedures require a special power of attorney or the personal presence of the holder.

We check what type of mandate is required before travel or submission.
We do not use an authorization for any purpose other than the one accepted by the holder and the institution.
We do not sign personal declarations for the holder when the law or procedure does not allow it.
We do not guarantee that the institution, notary or operator will accept the power of attorney.
If the document must be signed personally, we communicate this before confirming the service.

Translations, notarization, apostille and superlegalization

We can coordinate document steps, but authorized formalities are performed by the competent professionals or authorities. The Romanian Ministry of Justice explains on its page for authorized and legalized translation procedure that a legalized translation involves an authorized translator and legalization of the signature by a notary or diplomatic mission. The Ministry of Foreign Affairs states in its document superlegalization procedure that documents may also be presented through a representative acting under a notarized power of attorney.

Certified translations

We coordinate the request with authorized translators when needed, without presenting the translation as performed by Prestari Servicii.

Legalization of translator signature

We can organize logistics for the signature legalization by a notary when the procedure and documents allow it.

Certified copies and authentications

These formalities are performed only by a notary. We can schedule, hand over, collect or coordinate documents within the mandate.

Apostille support

Support for preparing and tracking documents that require apostille, depending on the document type and the destination country.

Superlegalization support

Coordination for documents requiring superlegalization, including verification of the requirements and whether submission through an appointed representative is permitted.

Documents for use abroad

Logistics preparation for documents that will be sent, used or presented outside Romania.

Situations where the holder may need to be present

Personal declarations that must be signed before a notary or competent official.
Procedures requiring direct identification of the holder.
Documents where the institution does not accept an authorized representative or requires a special power of attorney with exact wording.
Requests involving sensitive data, personal consents or direct responsibilities.
Situations where the notary, authorized translator, lawyer or institution requests personal clarifications.
Procedures where the holder must present an original document, make a declaration or personally confirm information.

Detailed request process

1. Request description

Document type, purpose, institution, desired deadline and contact details are provided.

2. Limits review

We check whether representation is possible and which documents must be prepared before travel.

3. Mandate confirmation

We establish the type of power of attorney, authorization or delegation required, if any.

4. Logistics planning

We schedule travel, appointments, document handover and communication intervals.

5. Submission or collection

The accepted step is carried out with proof, registration number or confirmation where available.

6. Tracking

We check status, clarify requested completions and communicate with the holder.

7. Final handover

Documents, scans, confirmations or instructions for the next step are handed over as agreed.

Required documents and information

Holder details

Name, identification data and contact details, provided only to the extent required by the procedure.

Purpose of use

Where the document will be used, in Romania or abroad, and what requirements are already known.

Existing documents

Copies, originals, file numbers, receipts, confirmations or relevant correspondence.

Mandate or power of attorney

The document allowing representation, if required by the procedure, with clear limits and purpose.

Deadline and location

Desired deadline, city, institution and intervals when communication is possible.

Handover instructions

How documents should be delivered: in person, courier, secure scan or another accepted method.

Services for people abroad

Romanians abroad

Coordination for documents, powers of attorney, translations, legalization and local handover when the holder cannot easily travel to Romania.

Property owners and investors

Document support for properties, tenants, management, checks and documents that must be submitted or collected.

Seniors and families

Support for people who need organized, clear and traceable help with document-related trips.

Companies and administrators

Submissions, collections, delegations, registries and correspondence where company representation is accepted.

International documents

Coordination of steps for translations, legalization, apostille or superlegalization depending on destination country.

Remote communication

Updates by phone, WhatsApp or email, with documented confirmations and next steps.

Legal limits and document protection

Prestari Servicii receives and coordinates the request. Representation is carried out only within the limits of the mandate granted and the procedure accepted by the competent institution. Some documents require the personal presence of the holder, a special power of attorney, signing before a notary or the intervention of an authorized professional.

We do not promise that every document can be obtained through a representative acting under a power of attorney.
We do not provide legal advice and we do not represent clients in court through this service.
We do not perform notarial authentication or legalization ourselves.
We do not perform certified translations ourselves unless the designated person has the required authorization.
We do not guarantee document issuance, the institution deadline or acceptance of the power of attorney.
We do not accept requests involving false declarations, non-authentic documents or avoidance of procedures.
Documents are treated confidentially and used only for the confirmed purpose of the request.

Frequently asked questions about documents and representation

Can any document be obtained through an appointed representative?

No. Each institution has its own rules, and some documents require the holder to be present, a special power of attorney or personal signing. We confirm whether representation is possible only after checking the applicable procedure.

Do you provide legal advice?

Not through this service. We receive and coordinate document formalities and logistics-based representation. Legal opinions or court representation require an authorized professional.

Do you perform notarial acts?

No. Notarial acts, authentications, legalization and certifications are performed only by a notary. We can schedule, hand over, collect or coordinate documents if the procedure allows it.

Do you provide certified translations?

Certified translations are performed by authorized translators. We can coordinate the request with an authorized translator and the legalization steps when applicable.

What document is required for representation?

It depends on the procedure. A delegation, authorization, notarized power of attorney or special power of attorney with exact wording may be required.

Can you help people abroad?

Yes, we can coordinate requests for people abroad while respecting the mandate and the procedures of the competent institution.

Can you help with apostille or superlegalization?

We can coordinate logistics for apostille or superlegalization depending on document type, destination country and procedural conditions.

Does the service guarantee document issuance?

No. Issuance, timing and mandate acceptance depend on the competent institution, notary, operator or authority.

How are documents protected?

Documents are used only for the confirmed purpose, transmitted through agreed channels and handed over according to the instructions established with the holder.

How is the cost established?

Cost depends on document type, number of trips, institutions, urgency, translations, legalization, courier services, official fees and coordination complexity.

Need to organize a document request?

Send us what document must be submitted, collected, translated, legalized, apostilled or tracked, where it will be used and whether a power of attorney or authorization already exists. We check the procedure and return with possible next steps.